Case Studies of successful implimentations of Invu's Electronic Document Management solution

Greyhound Plant Services

Greyhound Plant Services, like all businesses, were finding it difficult to manage the vast amounts of paperwork they were generating. The sales invoice process was identified as being an area of particular concern. Invoices are generated from time sheets and ‘tickets’ which confirm movement of materials on site. Consequently each invoice can include up to 100 separate tickets.

Storage of paperwork was also an issue. Certain documents within the industry need to be retained for 12 years so archive facilites were an essential requirement for Greyhound.

Download the Greyhound full case study as a PDF (870 KB)

Headlands School

Lorraine Baker, Business Manager at Headlands School in East Yorkshire was looking for a solution to their growing paper problem. She wanted the school to be more efficient in the retrieval and internal processes of work documents which have to be retained for 7 years after the child leaves school. The school has 1460 pupils. Lorraine says "We wanted to use Invu to help free up our office space, make life easier for our staff, save time and bring us upto a more efficient operative base". "Going forward we will be using Invu to file, store & retrieve every single document relating to a pupil at our school."

Accalon Associated Ltd

Mike Miles, Managing Director says that "4 years ago they investigated the market to find a document management system that would allow them to scan documents and file them electronically in a bid to make the business more efficient. I can honestly say that investing in the Invu system was one of the best business decisions I ever made." Says Mr Miles. "The Invu system creates something you can`t buy – time. Commercially, the system saves the business a lot of money. The return on investment for this system was 100% within the first year", says Mr Miles." The ongoing benefits generated are considerably greater than the original cost incurred. It is not a cost for our business. It is an investment that creates tangible returns very quickly."

Accalon also reported huge reduction in storage costs, paper supply costs and general stationary costs. The company was also pleased to be able to be more environmentally friendly.

BHG Chartered Accountants

BHG Chartered Accountants are using Invu document management solution to increase office efficiency. Steve Griffiths, practice manager explains "Whilst the utopia of a totally paperless office doesn’t exist, particularly in the accounting sector, the almost paperless office is something we aspire to. We needed a system that would enable us to retain records online that would be simple to use and reliable."

"The benefits of installing Invu have been significant", adds Steve Griffiths. "It provides us with instant access to documents online. Any member of staff can locate documents with minimal effort. This means we can work far more efficiently, provide our customers with a much higher level of service and means we have less administrative requirements."

Noron Peskettt

Norton Peskett is a long established legal firm, founded in 1892. They have seven branches and two off site document storage facilities. Data retrieval of archived documents was a major headache for the company. They needed to find a better storage facility fast. With the opening of two further offices the company began to investigate online document solutions that could solve the companies growing storage problems. As Jo Long explains "We realised that we needed to invest in a system that would allow us to store and retrieve documents online. However, with over 100 staff potentially wanting to access the site, it was critical that it could integrate with existing software and be very easy to use."

The Company turned to Invu.

A successful trial of the system has led to a steady installation and training process to all of its 100 staff. All hard copy documents can be destroyed once an electronic copy has been made. Jo Long comments "we’re confident that purchasing Invu will allow us to offer a more efficient service to our clients as well as saving us overhead costs for storage in the long term".