What we can do for you

Document Scanning & Confidential Shredding Services.

Any type, size & colour of document can be scanned & stored within Invu. Whether its one page or 500,000 pages. There are always alternatives available with scanning and the Paper trail will obtain the most cost effective and reliable solution to transfer paper to electronic format.

Working in conjunction with Enviro Shred www.enviroshred.co.uk
This is a method of confidentially disposing of documents in an environmentally friendly way. Secure Green Document Destruction enables businesses & organisations to improve the environment by reducing the amount of waste going to landfill.

A collection service is provided and once the documents have been shredded a certificate of destruction is issued. The shredded paper is eventually mixed with organic matter to provide high quality compost.

Data Capture & Secure Document Archiving

There are various techniques available to capture data. We have the tools available to do this in the most cost effective manner. Once this information is captured it is stored legally and securely into electronic filing locations which are designed and implemented around existing traditional filing structures. This means users do not have to be trained on new filing locations. The technique changes. Once filed, the information is available within seconds to all those people with the relevant permissions to view this information and email if required.

Archiving is now simple. No need for expensive off site storage and you can now get more from your office space.

Legally Admissible Electronic Filing Systems

If a document is to be admissible in court, its authenticity must be beyond question. Businesses & organisations that process large volumes of data therefore need to maximise the reliability of the electronic information they manage, whilst minimising the risk of its long term storage.

BSI has previously produced guidance in the form of a code of practice BIP 008, 9 & 10 which covers off the legal admissibility of a document.
Invu filing structures for fill these guidelines. Once a document is stored within the system it becomes legally admissible and it can therefore be accepted as best evidence by a court of law.

How does it do this? By creating a secure audit log for each individual document. A history, if you like, based on who’s scanned, edited, emailed, viewed, etc, etc the document.

Software Integration Within Existing Applications

We know that most businesses use specialised computer applications to perform tasks specific to their particular industry. Accountants might use Sage or Iris. IFA`s Quay, Mortgage Stream, Dashboard or 1st Software. Housing Associations, QL Housing or Callscripter and Schools Sims. In order for users to link their Invu systems to existing back office programs, Invu has developed a revolutionary feature which enables the successful integration of the product with the majority of Windows based commercial software such as Act & Goldmine. Uniquely, this is available without any requirement for software access or coding. Codefree software from Invu does exactly what it says on the tin.

Even with out Codefree software, customers are able to integrate seamlessly with Microsoft Office and are able simply to file and save documents directly into the system. This obviously includes Emails from Outlook and Outlook Express.
We are now able to deliver be-spoke solutions easily and cost effectively to suit any business. Users can cross reference information quickly and easily whilst within their native application, saving even more time & money.

Print Cost Reduction Analysis

Do you know how much money you are spending on photocopying & print output?
Paper trail will conduct a full print strategy / print audit into any business to ascertain where costs can be reduced. This is an inexpensive way of reducing cost.
Print costs are expensive and these costs can easily be avoided or reduced. On average 50% of print cost is saved on the implementation of an electronic document management solution.

Expensive photocopier equipment rental costs can also be reduced or equipment can be downgraded and again this figure is likely to be in excess of 50% saving.
Most business owners do not realise how much printing & storing paper costs and they would be surprised to know that annual costs could be as much as £ 1,300.00 per user in printing & £ 1,100.00 per user in rental costs for on-site storage*.
*Newfield IT Research 2006

Design & Implementation of Automated Workflows

We offer the most versatile process management solution available.
The workflow system can be designed and applied to all varieties of business processes.

Invu automates the routing of documents into logical business processes giving users the ability to action or authorise tasks. This improves processes and improves visibility. It also streamlines businesses making them more efficient & productive therefore saving them even more time & money.

Supply of Document Scanners

Paper trail has over 50 years combined experience in the supply and servicing of multi functional office equipment, printers, photocopiers & document scanners.

We supply Twain & Net scan devices which are appropriate for the end user.

Every Digital Document Management system is individual and is based solely around providing a solution to a problem. Specifying a document scanner forms part of this solution and it is a vital the correct piece of equipment is supplied.

Speed, duplex, colour, connectivity, location and anticipated volumes are all taken into account prior to specifying the correct document scanner.
We supply major Manufacture brands such as Kodak, Canon & Xerox.

Remote Access of Documents

Today’s working environment is not always office based and many businesses have staff who regularly work at different locations. You might be in a meeting off site, working from home or visiting a supplier. But what happens if you need access to the documents that are stored in your Electronic filing cabinets or intray?

Invu have developed a solution for these situations. You can now have access to all files on line through a compatible web browser.

This doesn’t just give you the flexibility to work from any location, it also helps you save time & money. Imagine being with a customer who has a query about an order or invoice: you’ll be able to quickly find the relevant document from your laptop or their internet connection and resolve their query immediately. You will save time & money on unnecessary phone calls, emails & travel, whilst providing your customers with excellent service.